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Ready to bring your event to the next level?

STEP ONE

Share Your Event Basics

TELL US ABOUT YOUR EVENT

Note* Our online forms are securely powered by Tally

HOW IT WORKS

Our event planning process is simple, transparent, and designed to give you complete confidence in what you’re booking. Whether you’re organizing a corporate workshop, a military training session, a therapeutic program, a school event, or a private gathering, every step is structured to make the experience smooth, clear, and stress-free.

1. Tell Us About Your Event

Start by sharing the basics: your group size, goals, preferred date, and the type of experience you want. You can provide as much detail as you like. We work with corporate teams, military and cadet groups, nonprofit organizations, schools, retirement homes, families, and more. Every event is customized to your needs, from the level of competition to the tone, pace, and desired outcomes.

2. Receive Custom Plan

Once we understand your goals, we design a curated event plan tailored specifically to your group. You’ll receive a clear proposal outlining the recommended games, the number of Game Masters needed, the timeline for the event, and transparent pricing. This plan ensures you know exactly what you’re getting before you make any commitments.

3. Book With a Deposit

When you’re ready to move forward, simply approve the plan and secure your date with a 35% deposit. After that, we take care of everything else. We customize the experience, prepare all materials, coordinate staffing, and handle all behind-the-scenes logistics so you can relax and focus on your event.

4. We Run the Entire Event

On the day of your event, our professional Game Masters arrive on-site with all required equipment. They handle setup, organize the play area, teach the rules, guide the gameplay, and ensure the entire experience runs smoothly. Their role is to keep participants engaged, included, and supported from start to finish — regardless of experience level or group dynamics.

5. Follow-Up & Reporting

After the event, you’ll receive a brief follow-up message and an opportunity to share feedback. If you selected a reporting add-on, we provide a detailed post-event report with insights on communication, teamwork, leadership, or group behavior — depending on your goals. These reports are especially valuable for corporate teams, military units, and therapeutic programs seeking measurable outcomes.

We Are Ready to Play When You Are

We’re here and ready whenever you are. If you haven’t started your event plan yet, now is the perfect time to begin. Tell us a little about your group, your goals, and the type of experience you want, and we’ll take it from there.

We’ll prepare a custom draft plan for you to review, and then we can collaborate to fine-tune every detail until it matches exactly what you envision.

TELL US ABOUT YOUR EVENT

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Vendor & Sponsor Commitment Form

Please complete the following form if you are ready to commit to becoming a vendor and or a sponsor for an event, project, or organization support.

1. Vendor / Sponsor Information

2. Description of In-Kind Contribution

Please provide a detailed description of the goods or services being provided for the event or booth.
(Please attach an invoice or appraisal if FMV exceeds $500 for internal accounting purposes.)

3. Booth & Logistics Requirements

If you are attending the event with a physical booth, please specify your needs

4. Sponsor Benefits & Recognition

In exchange for your in-kind contribution, No Gamer Left Behind Foundation agrees to:
1. Include the company logo on event signage and digital platforms.
2. Provide a dedicated booth space (if requested).
3. Mention in social media shout-outs and event program.
4. Acknowledge contributions on gaming tables, as appropriate.

5. Agreement & Signature

By signing below, the Vendor/Sponsor commits to providing the described goods/services to No Gamer Left Behind by the agreed-upon deadline of April 1, 2026.

● Exclusivity: No Gamer Left Behind agrees not to offer any other vendors a booth/table at the event that directly competes with the business activities of the vendor/sponsor. Where services/products have potential for overlap, No Gamer Left Behind will specify which vendor/sponsor has the right to sell specific goods/services in their respective agreements. No Gamer Left Behind reserves the right to amend any such vendor/sponsor agreements to ensure consistency with these terms as vendors/sponsors are added.

● Liability: The Vendor/Sponsor agrees to indemnify and hold harmless No Gamer Left Behind from any claims arising from the provided goods or services, and that they have adequate insurance to attend the event on behalf of their company.

● Representation: The Vendor/Sponsor agrees to conduct criminal record and vulnerable sector checks on their representatives and share these details with No Gamer Left Behind. They further agree to behave in a manner that is respectful and family-friendly. They are required to wear clothing that identifies them as a representative of the vendor/sponsor. No Gamer Left Behind reserves the right to remove any vendor/representative should they breach these terms.

● Property: Any equipment provided on a loan basis remains the property of the Vendor/Sponsor unless explicitly stated as a donation. No Gamer Left Behind is not responsible for the loss, theft, and/or damage of any items of the sponsor/vendor.

● Contribution/Donation: Should the vendor/sponsor fail to meet its acknowledged contribution/donation, No Gamer Left Behind reserves the right to restrict their access to the event and/or marketing materials.

● Public Acknowledgements/Dispute Resolution: No Gamer Left Behind reserves the right to list the vendor/sponsor as a community partner on its website with appropriate branding. The Vendor/Sponsor may also note its partnership/contributions on their website with appropriate branding. Furthermore, it warrants that it will provide appropriate business reviews to vendors/sponsors in accordance with the services/goods they provide for the event. No Gamer Left Behind further agrees not to publicly disparage the vendor/sponsor. As such, No Gamer Left Behind also has the same requirements for its brand and online business reviews. Should an issue arise between both parties, they agree to make best efforts to settle the matter privately between both parties and not publicly disparage each other.

● Digital Signature and Acceptance: By entering your full legal name, dating this form, selecting the acknowledgement box, and submitting this online form, you confirm that you are authorized to act on behalf of the Vendor/Sponsor named above. You agree that this electronic submission constitutes your electronic signature under applicable Canadian law, including federal and provincial electronic commerce legislation, and that it is legally binding in the same manner as a handwritten signature. You further confirm that all information provided is accurate and that you agree to the terms set out in this agreement.

APPLY FOR A ROLE

Fill out the form below, and we will be respond within one business day to schedule a call and to provide a complete application form to match your role of interest.

Preferred Days and Times For a Call

Event Sponsorship Call Request

Fill out the form below, and we will be respond within one business day.

Contact Person
Organization Details
Preferred Days and Times For a Call

Arrange a Donation of Games, Models, and Hobby Materials

Fill out the form below, and we will be respond within one business day.

Contact Person
Preferred Days and Times For a Call

Community Partnership Call Request

Fill out the form below, and we will be respond within one business day.

Contact Person
Organization Details
Preferred Days and Times For a Call