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Privacy Policy

This Privacy Policy explains how No Gamer Left Behind (“NGLB”, “we”, “our”, or “us”) collects, uses, discloses, and protects personal information. It applies to all visitors, clients, participants, and organizations who access our website, request event services, communicate with us, or participate in our programs. NGLB operates as a not-for-profit organization providing gaming events and facilitated programs in Canada and to clients who may be located in the United States.

By using our website or submitting information to us, you agree to the practices described in this Privacy Policy.

1. INFORMATION WE COLLECT

We may collect the following types of personal information:

  • Contact information (name, email address, phone number)
     • Event details (group size, event type, preferred dates, goals, venue information)
     • Organizational information (company, agency, school, charity, or community group details)
     • Demographic information voluntarily provided during program intake
     • Accessibility or accommodation requests
     • Payment-related information required to process deposits or final invoices
     • Communications and messages sent to us
     • Website usage data, including IP address, browser type, and device information
     • Any additional information voluntarily provided through forms, surveys, or correspondence

 

NGLB does not knowingly collect personal information from children under the age of 13 without parental or guardian consent.

2. HOW WE USE PERSONAL INFORMATION

We use personal information to:

  • Respond to event inquiries and prepare custom event plans
     • Provide, manage, and deliver gaming programs and services
     • Communicate with clients and participants
     • Process deposits, invoices, and payments
     • Improve our services and program offerings
     • Conduct post-event follow-up and reporting (if applicable)
     • Maintain safety, compliance, and accessibility standards
     • Operate and improve our website and marketing channels
     • Meet legal, regulatory, or audit requirements

3. HOW WE SHARE PERSONAL INFORMATION

We may share personal information only when necessary, including:

  • With staff, Game Masters, facilitators, or volunteers who require the information to deliver services
     • With service providers supporting our operations (such as payment processors, email communication platforms, or web hosting providers)
     • With organizations that book programs on behalf of participants
     • When legally required, such as responding to lawful requests or complying with regulatory obligations
     • To protect the safety, rights, or property of NGLB, our staff, or participants

We do not sell, rent, or trade personal information for marketing purposes.

4. INTERNATIONAL TRANSFERS

Our website may be accessed from outside Canada. Personal information submitted through the site may be processed or stored in Canada or the United States, depending on the location of our service providers. By providing information, you consent to these transfers.

5. COOKIES AND WEBSITE TRACKING

Our website may use cookies and similar technologies to:

  • Improve website functionality
     • Analyze website usage and traffic
     • Enhance user experience
     • Support advertising or remarketing campaigns

You may disable cookies through your browser settings; however, certain features may not function properly.

6. DATA SECURITY

We use reasonable administrative, technical, and physical safeguards to protect personal information from loss, unauthorized access, misuse, or disclosure. While we take precautions, no method of transmission or storage is completely secure.

7. RETENTION OF PERSONAL INFORMATION

We retain personal information only as long as necessary to:

  • Deliver services
     • Meet legal and financial obligations
     • Resolve disputes
     • Maintain accurate records

When no longer required, information is securely deleted or anonymized.

8. ACCESS, CORRECTION, AND YOUR RIGHTS

Individuals may request to:

  • Access the personal information we hold
     • Correct inaccurate or incomplete information
     • Withdraw consent for certain uses (subject to legal or contractual limits)
     • Request deletion of personal information when appropriate

To make a request, contact us using the information at the end of this Privacy Policy. We will respond in accordance with Canadian law (PIPEDA) and applicable U.S. privacy standards.

9. THIRD-PARTY LINKS

Our website may contain links to external sites. We are not responsible for the privacy practices or content of those sites. Users should review the privacy policies of any external websites they visit.

10. PROGRAMS INVOLVING CHILDREN, YOUTH, OR VULNERABLE PARTICIPANTS

For programs involving minors, seniors, or vulnerable persons, NGLB may require:

  • Emergency contact information
     • Special accommodations or accessibility details
     • Additional documentation from the booking organization
     • Consent from a parent, guardian, or authorized representative

This information is used solely for participant safety and program delivery.

11. COMMUNICATION PREFERENCES

When you submit a form, request an event plan, or contact us, you may receive:

  • Service-related updates
     • Event confirmations
     • Follow-up communication regarding your request
     • Optional marketing or program information

You may opt out of non-essential communication at any time by contacting us or using provided unsubscribe links.

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy to reflect changes in our practices, legal requirements, or services. The revised version will be posted on our website with an updated “Last Updated” date.

13. CONTACT INFORMATION

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

No Gamer Left Behind Foundation
 64 Morgan Crescent
 St. Albert, Alberta
 T8N 2E4
 Email: legal@nglb.ca
Phone: 1-289-383-0199
 Website: https://nogamerleftbehind.com

STEP ONE

Tell Us About Your Event

Frequently Asked Questions

Contact Us

Terms of Service

Privacy Policy

No-Gamer-Left-Behind-Logo-Hz-Clr_1000.webp

Vendor & Sponsor Commitment Form

Please complete the following form if you are ready to commit to becoming a vendor and or a sponsor for an event, project, or organization support.

1. Vendor / Sponsor Information

2. Description of In-Kind Contribution

Please provide a detailed description of the goods or services being provided for the event or booth.
(Please attach an invoice or appraisal if FMV exceeds $500 for internal accounting purposes.)

3. Booth & Logistics Requirements

If you are attending the event with a physical booth, please specify your needs

4. Sponsor Benefits & Recognition

In exchange for your in-kind contribution, No Gamer Left Behind Foundation agrees to:
1. Include the company logo on event signage and digital platforms.
2. Provide a dedicated booth space (if requested).
3. Mention in social media shout-outs and event program.
4. Acknowledge contributions on gaming tables, as appropriate.

5. Agreement & Signature

By signing below, the Vendor/Sponsor commits to providing the described goods/services to No Gamer Left Behind by the agreed-upon deadline of April 1, 2026.

● Exclusivity: No Gamer Left Behind agrees not to offer any other vendors a booth/table at the event that directly competes with the business activities of the vendor/sponsor. Where services/products have potential for overlap, No Gamer Left Behind will specify which vendor/sponsor has the right to sell specific goods/services in their respective agreements. No Gamer Left Behind reserves the right to amend any such vendor/sponsor agreements to ensure consistency with these terms as vendors/sponsors are added.

● Liability: The Vendor/Sponsor agrees to indemnify and hold harmless No Gamer Left Behind from any claims arising from the provided goods or services, and that they have adequate insurance to attend the event on behalf of their company.

● Representation: The Vendor/Sponsor agrees to conduct criminal record and vulnerable sector checks on their representatives and share these details with No Gamer Left Behind. They further agree to behave in a manner that is respectful and family-friendly. They are required to wear clothing that identifies them as a representative of the vendor/sponsor. No Gamer Left Behind reserves the right to remove any vendor/representative should they breach these terms.

● Property: Any equipment provided on a loan basis remains the property of the Vendor/Sponsor unless explicitly stated as a donation. No Gamer Left Behind is not responsible for the loss, theft, and/or damage of any items of the sponsor/vendor.

● Contribution/Donation: Should the vendor/sponsor fail to meet its acknowledged contribution/donation, No Gamer Left Behind reserves the right to restrict their access to the event and/or marketing materials.

● Public Acknowledgements/Dispute Resolution: No Gamer Left Behind reserves the right to list the vendor/sponsor as a community partner on its website with appropriate branding. The Vendor/Sponsor may also note its partnership/contributions on their website with appropriate branding. Furthermore, it warrants that it will provide appropriate business reviews to vendors/sponsors in accordance with the services/goods they provide for the event. No Gamer Left Behind further agrees not to publicly disparage the vendor/sponsor. As such, No Gamer Left Behind also has the same requirements for its brand and online business reviews. Should an issue arise between both parties, they agree to make best efforts to settle the matter privately between both parties and not publicly disparage each other.

● Digital Signature and Acceptance: By entering your full legal name, dating this form, selecting the acknowledgement box, and submitting this online form, you confirm that you are authorized to act on behalf of the Vendor/Sponsor named above. You agree that this electronic submission constitutes your electronic signature under applicable Canadian law, including federal and provincial electronic commerce legislation, and that it is legally binding in the same manner as a handwritten signature. You further confirm that all information provided is accurate and that you agree to the terms set out in this agreement.

APPLY FOR A ROLE

Fill out the form below, and we will be respond within one business day to schedule a call and to provide a complete application form to match your role of interest.

Preferred Days and Times For a Call

Event Sponsorship Call Request

Fill out the form below, and we will be respond within one business day.

Contact Person
Organization Details
Preferred Days and Times For a Call

Arrange a Donation of Games, Models, and Hobby Materials

Fill out the form below, and we will be respond within one business day.

Contact Person
Preferred Days and Times For a Call

Community Partnership Call Request

Fill out the form below, and we will be respond within one business day.

Contact Person
Organization Details
Preferred Days and Times For a Call