Fall Fest – 40 Hours of 40K

A multi-day Warhammer 40,000 gaming event hosted with the Veterans Association in Edmonton. Final format, schedule and participation details are to be confirmed. Admission: Per day. A non-perishable food donation is also required.

Vendor & Sponsor Commitment Form

Please complete the following form if you are ready to commit to becoming a vendor and or a sponsor for an event, project, or organization support.

1. Vendor / Sponsor Information

Event / Project

Company / Organization

URL

Social Media

Contact Person

Title / Position

Tele

Mailing Address

Volunteers

2. Description of In-Kind Contribution

Please provide a detailed description of the goods or services being provided for the event or booth.

Products / Goods

Services

Staffing / Volunteer Hours

Booth Activities

FMV Estimate

(Please attach an invoice or appraisal if FMV exceeds $500 for internal accounting purposes.)

3. Booth & Logistics Requirements

If you are attending the event with a physical booth, please specify your needs

Space Required

Power Access

Required Equipment

Load-in Requirements

4. Sponsor Benefits & Recognition

In exchange for your in-kind contribution, No Gamer Left Behind Foundation agrees to:
1. Include the company logo on event signage and digital platforms.
2. Provide a dedicated booth space (if requested).
3. Mention in social media shout-outs and event program.
4. Acknowledge contributions on gaming tables, as appropriate.

Benefits and Recognition

Please check if you acknowledge the benefits and recognition.

5. Agreement & Signature

By signing below, the Vendor/Sponsor commits to providing the described goods/services to No Gamer Left Behind by the agreed-upon deadline of April 1, 2026.

● Exclusivity: No Gamer Left Behind agrees not to offer any other vendors a booth/table at the event that directly competes with the business activities of the vendor/sponsor. Where services/products have potential for overlap, No Gamer Left Behind will specify which vendor/sponsor has the right to sell specific goods/services in their respective agreements. No Gamer Left Behind reserves the right to amend any such vendor/sponsor agreements to ensure consistency with these terms as vendors/sponsors are added.

● Liability: The Vendor/Sponsor agrees to indemnify and hold harmless No Gamer Left Behind from any claims arising from the provided goods or services, and that they have adequate insurance to attend the event on behalf of their company.

● Representation: The Vendor/Sponsor agrees to conduct criminal record and vulnerable sector checks on their representatives and share these details with No Gamer Left Behind. They further agree to behave in a manner that is respectful and family-friendly. They are required to wear clothing that identifies them as a representative of the vendor/sponsor. No Gamer Left Behind reserves the right to remove any vendor/representative should they breach these terms.

● Property: Any equipment provided on a loan basis remains the property of the Vendor/Sponsor unless explicitly stated as a donation. No Gamer Left Behind is not responsible for the loss, theft, and/or damage of any items of the sponsor/vendor.

● Contribution/Donation: Should the vendor/sponsor fail to meet its acknowledged contribution/donation, No Gamer Left Behind reserves the right to restrict their access to the event and/or marketing materials.

● Public Acknowledgements/Dispute Resolution: No Gamer Left Behind reserves the right to list the vendor/sponsor as a community partner on its website with appropriate branding. The Vendor/Sponsor may also note its partnership/contributions on their website with appropriate branding. Furthermore, it warrants that it will provide appropriate business reviews to vendors/sponsors in accordance with the services/goods they provide for the event. No Gamer Left Behind further agrees not to publicly disparage the vendor/sponsor. As such, No Gamer Left Behind also has the same requirements for its brand and online business reviews. Should an issue arise between both parties, they agree to make best efforts to settle the matter privately between both parties and not publicly disparage each other.

● Digital Signature and Acceptance: By entering your full legal name, dating this form, selecting the acknowledgement box, and submitting this online form, you confirm that you are authorized to act on behalf of the Vendor/Sponsor named above. You agree that this electronic submission constitutes your electronic signature under applicable Canadian law, including federal and provincial electronic commerce legislation, and that it is legally binding in the same manner as a handwritten signature. You further confirm that all information provided is accurate and that you agree to the terms set out in this agreement.

Print Full Name in All Capitals

Acknowledgement Box

Yes, I Acknowledge

Current Date

Print Full Name in All Capitals

Host Representative

Current Date

Tag: Marathon Gaming

Fall Fest – 40 Hours of 40K

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Vendor & Sponsor Commitment Form

1. Vendor / Sponsor Information

2. Description of In-Kind Contribution

3. Booth & Logistics Requirements

4. Sponsor Benefits & Recognition

5. Agreement & Signature

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Event Sponsorship Call Request

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Community Partnership Call Request